Chapter Certification
2025-2026 Chapter Certification Overview
The deadline for completing the Chapter Certification for the 2025-2026 year is Wednesday, October 1, 2025. Ensure your chapter is certified by this date to maintain good standing within the Western Province of Kappa Alpha Psi, Inc.
What is Chapter Certification?
Chapter Certification is a process that verifies that each chapter meets the standards and requirements set forth by the Western Province. It is essential for maintaining the integrity and excellence of our fraternity.How do I prepare for certification?
Preparation involves reviewing the Chapter Certification Training Video and the accompanying Quick Guide. These resources provide essential information and guidance for completing the certification process.
When are the support office hours?
Support office hours are scheduled for Wednesdays, September 10th and September 17th at 8 PM Eastern (5 PM Pacific). Join us to ask specific questions regarding the certification process.
Register Here for Office Hours Zoom:
What if I have questions?
If you have questions, please ensure you have watched the training videos and reviewed the Quick Guide before attending the office hours. We will assist on a first-come, first-served basis.
Where can I find the training video?
The Chapter Certification Training Video can be accessed through the provided link. It is crucial for understanding the certification requirements and process.
Additional Required Documentation
To ensure your chapter meets the certification requirements set by Western Province Polemarch Frederic S. Roots, II, please upload the necessary supporting documents via the Additional Documents tab. This includes your chapter archives, proof of contributions, and other essential materials. Make sure to follow the guidelines outlined in the Chapter Certification Quick Guide 1.0 for a smooth submission process. Log into the IHQ website to upload your documents.
Upload Additional Documentation
To maintain the integrity and history of our fraternity, each chapter is required to submit a comprehensive set of documents.
- Picture of Chapter’s Set of at least 5 rituals (showing unique serial numbers on the spine)
- Insignia of the Officers of the chapter
- Holy Bible (King James Version)
- Copy of Robert's Rules of Order
- Copy of the Chapter's Bylaws
- Copy of Kappa Alpha Psi Songbook
- Copy of A Story of Kappa Alpha Psi
- Copy of the Protocol and Etiquette Manual
- Copy of the Membership Training Academy Manual
- Copy of the Encyclopedia of Guide Right
- Copy of CFRIS Training certificates
- Copy of UG Advisor Training certificate
- Copy of MTA Chair Training certificate
- ALUMNI Chapters – Receipt of $50 contribution to
the Undergraduate Stipend fund.
Upload Your Contributions
To complete your application, please provide proof of your contributions to the Kappa Alpha Psi Foundation and St. Jude. This ensures that we can continue our mission of service and support within our community.
What is required for the Kappa Alpha Psi Foundation?
You need to submit a copy of your receipt showing a contribution of $50 for undergraduate members or $100 for alumni. This helps us maintain our programs and outreach efforts.DonateHow do I contribute to St. Jude?
Please provide a copy of your receipt from your donation to St. Jude. Your support is vital in helping children and families in need.Donate to St. JudeWhy are these contributions important?
Your contributions not only support our fraternity's initiatives but also make a significant impact on the lives of those served by these foundations.How can I get involved further?
There are many ways to engage with our fraternity and support our causes. Reach out to us for more information on volunteering and other opportunities.What if I have questions?
If you have any questions regarding the documentation or contributions, feel free to contact us. We're here to help!
Upload Additional Documentation
Ensure that all required documents are submitted to maintain compliance and transparency within your chapter. This includes confirmation of taxes filed and the current fiscal budget.
What is the Confirmation of Taxes Filed?
This refers to the completed IRS Form 990-EZ, which is essential for verifying your chapter's tax status. Each chapter has a unique Employer Identification Number (EIN). If you do not know your chapter's EIN, please contact Jahmatis K. Rainey at IHQ for assistance.What if my chapter is reinstating its 501c(7) status?
If your chapter is in the process of reinstating its not-for-profit status, you should submit Form 1024, 'Application for Recognition of Exemption Under Section 501(a)', instead of Form 990.What is required for the Chapter Budget?
The chapter budget should outline projected revenue, expenses, and net loss for the current fiscal year. This helps in planning and ensuring financial health.How can I contact IHQ for EIN inquiries?
For any questions regarding your chapter's EIN, reach out to Jahmatis K. Rainey, Deputy Director of Finance, at (215) 228-7184 Ext. 110 or via email at jrainey@kappaalphapsi1911.com.Why is the Chapter Budget important?
A well-prepared budget is crucial for tracking financial performance and making informed decisions throughout the fraternal year.
Stay Compliant
Submitting the necessary documentation is vital for your chapter's compliance and operational success. Make sure to keep your records updated and accurate.
Ready to Upload?
Gather your receipts and upload them here to ensure your contributions are recognized. Thank you for your support!
Important Dates
Mark your calendars! The Chapter Certification deadline is October 1, 2025. Make sure to complete all necessary steps before this date to ensure your chapter's compliance.